DHS Chess Club Bylaws
Last Updated: Friday, October 7, 2022
Article I. Club Name
The name of the club is the Dublin High School Chess Club.
Article II. Purpose of the Club (more info)
I. Provide a place for people of all experience levels to learn and play the game of chess.
II. Compete at state and national level tournaments.
II. Offer community service opportunities, especially coaching at other schools in the Dublin Unified School District.
Article III. Membership
I. Membership is open to any currently enrolled Dublin High School student.
II. Only club members may run for office.
III. Students are official club members if they are a part of the DHS chess Discord server and the DHS chess Chess.com club.
Article IV. Officer Positions
I. The officers of this club shall be President, Vice President, Secretary, Treasurer, Communications, Head Coach, and Tournament Director. Officer positions may be deleted or established by a majority vote of the board.
II. The President and Vice President will be elected for one school year by a vote of the club during the second to last meeting of the previous year. The other officers, with the exception of Head Coach and Tournament Director, will be elected for one school year by a vote of the club at the second meeting of the beginning of the new school year. The Head Coach and Tournament Director will be chosen by majority vote of the newly elected board.
III. Officers must be currently enrolled Dublin High School students.
IV. Officers cannot miss three board meetings within any given month. If this rule is broken, the officer will be dismissed and the board will go back to the election results and choose the next highest voted person.
Article V. Officer Duties
I. President - The principal officer and is responsible for leading the club in meetings and activities in accordance with guidance established by the PFSO administrator, adult advisor, and these Bylaws. Must have served on board 1 prior year.
II. Vice President - Shall assist the president in club management, shall preside over club meetings in the absence of the president, and shall perform other duties assigned by the president. Must have served on board 1 prior year.
III. Secretary - Shall keep minutes of club meetings, maintain club membership records, and shall perform other duties assigned by the president. The secretary shall maintain an attendance roster for the club records.
IV. Treasurer - Shall maintain all of the financial holdings of the club including maintaining a current balance sheet. The treasurer shall make a financial report to the club on a semi-annual basis or whenever the faculty sponsor or president deems necessary. The treasurer shall make a financial report to the club before the election of a new treasurer or in the event the treasurer leaves office before regular elections.
V. Communications - Shall manage all of the club’s social media channels, especially Instagram, Discord, and Chess.com. The public relations officer shall send out information and announcements regarding upcoming events, club meetings, and general info.
VI. (chosen by board) Tournament Director - Shall be responsible for organizing in-person tournaments during club meetings, with the possibility of tournaments outside of school. The tournament director should become an official United States Chess Federation tournament director, if they are not already. They should also be willing to perform other duties assigned by the president.
VII. (chosen by board) Head Chess Coach - Manages coaching programs for the club and at Wells Middle School.
In addition, there is a non-voting Adult Advisor and PFSO Liaison - Sits on executive board meetings to help guide the club, report to PFSO, and potentially help with other activities.
Article VI. Officer Elections
I. Election speeches will be held during the second official club meeting, with the voting taking place shortly after.
II. Club members can run for any position, with the exception of President and Vice President, in which case the candidate should have been an officer for at least one prior year, which includes appointed positions.
III. The order of voting will be: President/Vice President, Treasurer, Secretary, and then Communications.
IV. Candidates will be allowed to run for a maximum of two positions.
V. If an individual does not win the election for a specific position, they are permitted to run for another position.
VI. Officers will be selected based on the highest number of votes; if they choose to opt out or are deemed unfit for the position, then the candidate with the next-highest number of votes will take their place.
VII. There is no election for Vice President. The runner-up to the presidential election will become the Vice President.
VIII. Anybody present during the second club meeting is permitted to vote.
IX. Candidates will be screened by the existing board to ensure qualified candidates run.
X. After the new board has been established, they will vote to appoint individuals for the Tournament Director and Head Coach positions.
Article VII. Executive Board
I. The executive committee will be composed of all club officers and advisors.
II. The executive committee will meet as required to make club decisions that do not need a majority vote of all club members.
III. Board meetings will be called as necessary.
IV. This committee may recommend the creation of other committees/positions. The additional committees will be created by vote of the board.
Article VIII. Voting
I. Each member may vote (review voting member requirement in Article III).
II. All proposed changes (amendments) to these bylaws must be approved by a majority of the board.
Article IX. Dues
I. This club does not require dues.
Article X. General Fund
I. The club will provide an annual budget designated for start-up costs, equipment, activities, events, student travel, guest speakers, and certifications.
II. This fund will be managed by the club and placed into the club's account.
Article XI. Meetings
I. General meetings will be held weekly.
II. Minutes and attendance will be taken during all meetings.
Article XII. Activities
I. Fundraisers - proceeds from fundraisers will be deposited into the PFSO account.
II. Competitions - The club may assist in paying for outside tournament entry fees.
III: Volunteering - Opportunities such as chess coaching
Article XIII. Changes to Bylaws
I. Articles in this set of bylaws may be deleted or modified as deemed necessary by a majority of the club board.
II. Changes to the bylaws will be done as amendments.
III. A majority vote is required to make any changes to the club's bylaws.
Last Updated: Friday, October 7, 2022
Article I. Club Name
The name of the club is the Dublin High School Chess Club.
Article II. Purpose of the Club (more info)
I. Provide a place for people of all experience levels to learn and play the game of chess.
II. Compete at state and national level tournaments.
II. Offer community service opportunities, especially coaching at other schools in the Dublin Unified School District.
Article III. Membership
I. Membership is open to any currently enrolled Dublin High School student.
II. Only club members may run for office.
III. Students are official club members if they are a part of the DHS chess Discord server and the DHS chess Chess.com club.
Article IV. Officer Positions
I. The officers of this club shall be President, Vice President, Secretary, Treasurer, Communications, Head Coach, and Tournament Director. Officer positions may be deleted or established by a majority vote of the board.
II. The President and Vice President will be elected for one school year by a vote of the club during the second to last meeting of the previous year. The other officers, with the exception of Head Coach and Tournament Director, will be elected for one school year by a vote of the club at the second meeting of the beginning of the new school year. The Head Coach and Tournament Director will be chosen by majority vote of the newly elected board.
III. Officers must be currently enrolled Dublin High School students.
IV. Officers cannot miss three board meetings within any given month. If this rule is broken, the officer will be dismissed and the board will go back to the election results and choose the next highest voted person.
Article V. Officer Duties
I. President - The principal officer and is responsible for leading the club in meetings and activities in accordance with guidance established by the PFSO administrator, adult advisor, and these Bylaws. Must have served on board 1 prior year.
II. Vice President - Shall assist the president in club management, shall preside over club meetings in the absence of the president, and shall perform other duties assigned by the president. Must have served on board 1 prior year.
III. Secretary - Shall keep minutes of club meetings, maintain club membership records, and shall perform other duties assigned by the president. The secretary shall maintain an attendance roster for the club records.
IV. Treasurer - Shall maintain all of the financial holdings of the club including maintaining a current balance sheet. The treasurer shall make a financial report to the club on a semi-annual basis or whenever the faculty sponsor or president deems necessary. The treasurer shall make a financial report to the club before the election of a new treasurer or in the event the treasurer leaves office before regular elections.
V. Communications - Shall manage all of the club’s social media channels, especially Instagram, Discord, and Chess.com. The public relations officer shall send out information and announcements regarding upcoming events, club meetings, and general info.
VI. (chosen by board) Tournament Director - Shall be responsible for organizing in-person tournaments during club meetings, with the possibility of tournaments outside of school. The tournament director should become an official United States Chess Federation tournament director, if they are not already. They should also be willing to perform other duties assigned by the president.
VII. (chosen by board) Head Chess Coach - Manages coaching programs for the club and at Wells Middle School.
In addition, there is a non-voting Adult Advisor and PFSO Liaison - Sits on executive board meetings to help guide the club, report to PFSO, and potentially help with other activities.
Article VI. Officer Elections
I. Election speeches will be held during the second official club meeting, with the voting taking place shortly after.
II. Club members can run for any position, with the exception of President and Vice President, in which case the candidate should have been an officer for at least one prior year, which includes appointed positions.
III. The order of voting will be: President/Vice President, Treasurer, Secretary, and then Communications.
IV. Candidates will be allowed to run for a maximum of two positions.
V. If an individual does not win the election for a specific position, they are permitted to run for another position.
VI. Officers will be selected based on the highest number of votes; if they choose to opt out or are deemed unfit for the position, then the candidate with the next-highest number of votes will take their place.
VII. There is no election for Vice President. The runner-up to the presidential election will become the Vice President.
VIII. Anybody present during the second club meeting is permitted to vote.
IX. Candidates will be screened by the existing board to ensure qualified candidates run.
X. After the new board has been established, they will vote to appoint individuals for the Tournament Director and Head Coach positions.
Article VII. Executive Board
I. The executive committee will be composed of all club officers and advisors.
II. The executive committee will meet as required to make club decisions that do not need a majority vote of all club members.
III. Board meetings will be called as necessary.
IV. This committee may recommend the creation of other committees/positions. The additional committees will be created by vote of the board.
Article VIII. Voting
I. Each member may vote (review voting member requirement in Article III).
II. All proposed changes (amendments) to these bylaws must be approved by a majority of the board.
Article IX. Dues
I. This club does not require dues.
Article X. General Fund
I. The club will provide an annual budget designated for start-up costs, equipment, activities, events, student travel, guest speakers, and certifications.
II. This fund will be managed by the club and placed into the club's account.
Article XI. Meetings
I. General meetings will be held weekly.
II. Minutes and attendance will be taken during all meetings.
Article XII. Activities
I. Fundraisers - proceeds from fundraisers will be deposited into the PFSO account.
II. Competitions - The club may assist in paying for outside tournament entry fees.
III: Volunteering - Opportunities such as chess coaching
Article XIII. Changes to Bylaws
I. Articles in this set of bylaws may be deleted or modified as deemed necessary by a majority of the club board.
II. Changes to the bylaws will be done as amendments.
III. A majority vote is required to make any changes to the club's bylaws.